Home » About Us » Leadership » Board of Directors Job Descriptions

Board of Directors Job Descriptions

Board of Directors

The Board of Directors shall consist of 18 voting members – six officers (see Executive Committee), two constituent representatives for professional, college, high school and youth soccer (one representing men and one women), and four at-large representatives. The CEO shall serve as a non-voting member.

A. Policies

1. The Board should reflect the gender, ethnic, racial and constituent diversity of the NSCAA membership.

2. Upon election or appointment and annually thereafter, each Director must read the NSCAA Conflict of Interest Policy, sign and return the statement of receipt, and sign and return the disclosure statement. The Board shall deal with a disclosed conflict of interest per the procedures outlined in the NSCAA Conflict of Interest Policy. The Board shall deal with any failure to disclose a conflict of interest per the procedures outlined in the NSCAA Conflict of Interest Policy, including a hearing. Such hearing shall be conducted by a quorum of the Board by phone or in person within 30 days of being notified of a possible failure to disclose. The Director in question shall detail, in writing and verbally, his/her reasons for failing to disclose. Within 15 days of such hearing and assuming a quorum is present, the Board may remove a Director by a two-thirds vote of the participating Directors or take other disciplinary or corrective action by majority vote.

3. Directors shall make every effort to attend each meeting of the Board. In-person attendance is strongly preferred. Participation by phone is acceptable. Any Director who fails to participate in two consecutive Board meetings may be removed from office following a hearing and as detailed herein. Such hearing shall be conducted by a quorum of the Board by phone or in person within 30 days of the second missed meeting. The Director in question shall detail, in writing and verbally, his/her reasons for being absent. Within 30 days of such hearing and assuming a quorum is present, the Board may remove a Director by a two-thirds vote of the participating Directors or take other disciplinary or corrective action by a majority vote.

4. Upon appointment or election to the Board, Directors must complete an NSCAA recognized diversity-training program and will be given two opportunities to attend such a program. Failure to attend either of those sessions shall result in the Director’s suspension from the Board until such time as diversity training is completed.

B. General Responsibilities

1. Determine the NSCAA mission and purpose. Periodically review or rewrite the NSCAA mission and vision statements to ensure its adequacy, accuracy and validity. Assess program activities accordingly.

2. Ensure effective organizational planning. Take an active role in strategic planning and formally approve such planning. Clearly establish direction delineating the staff’s role in execution of the plan.

3. Determine, monitor and strengthen NSCAA programs and services. After determining the validity of programs and services – relative to the mission, vision and strategic plan – decide on the most prudent use of resources by establishing priorities. Communicate clearly with staff as they implement programs and services.

4. Select the Chief Executive Officer by ratification of the search and selection process conducted by the Executive Committee. Establish policies and procedures that clarify the respective roles of the Board and staff in personnel and management issues.

5. Support the Chief Executive Officer and assess his/her job performance. Take final action on the Executive Committee’s annual evaluation. Take final action on any Executive Committee recommendation to dismiss. Provide on-going feedback. Provide on-going support, including supporting the Chief Executive Officer if a Board member has overstepped his/her role and responsibilities or failed to fulfill those responsibilities.

6. Provide proper financial oversight. Approve the annual budget. Review the monthly financial statements and the annual audit to ensure that the NSCAA is operating on a fiscally sound and legal basis.

7. Ensure adequate resources. Oversight, direction and, if appropriate, active participation in fundraising efforts initiated by the Foundation Committee, staff or the Board itself. Ensure stability of current revenues and encourage cultivation of sustainable, long-term revenues.

8. Ensure legal and ethical integrity, and maintain accountability. Establish personnel, grievance and conflict of interest policies. Ensure compliance with the NSCAA Bylaws, the Articles of Incorporation and applicable laws (local, state, federal) governing non-profit organizations. Approve changes to the bylaws as submitted by Executive Committee.

9. Recruit and provide orientation for new Board members and assess overall Board performance. Articulate the necessary qualifications to serve as an effective Board member. Orient new Board members appropriately by providing job descriptions, policies and procedures. Set aside time before or shortly after a new member’s first meeting to provide in-person orientation. Periodically (i.e., approximately every three years) assess the Board’s own performance. Prior to reelection or reappointment, assess the performance of individual Board members.

10. Enhance the NSCAA public standing. Serve as an advocate, ambassador and community representative of the NSCAA. Establish who will be the official spokesperson of the NSCAA. Guard against individuals who act inappropriately or unilaterally without permission and authority.

11. Attend all meetings of the Board and complete the NSCAA recognized diversity training course per the policies outlined above.

C. Individual Responsibilities

The following are job descriptions for the constituent and at-large representatives of the Board of Directors. Responsibilities and job descriptions for officers are outlined in the Executive Committee section.

1.Youth Representative (Boys) – Keep the Board advised on appropriate information and issues regarding youth boy’s soccer. This requires liaison and communication with representatives at all levels (competitive and recreation) and all organizations including US Youth Soccer, AYSO, SAY, US Club Soccer and Super Y League. Attend meetings of those organizations at the NSCAA convention. Attend meetings, workshops, championships and other events of those organizations as appropriate and communicate highlights of those meetings to constituents. Serve on the Youth Coach of the Year Committee. Identify key opportunities for the NSCAA in the youth game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the youth boy’s coach.

2. Youth Representative (Girls) – Keep the Board advised on appropriate information and issues regarding youth girl’s soccer. This requires liaison and communication with representatives at all levels (competitive and recreation) and all organizations including US Youth Soccer, AYSO, SAY, US Club Soccer and Super Y League. Attend meetings of those organizations at the NSCAA convention. Attend meetings, workshops, championships and other events of those organizations as appropriate and communicate highlights of those meetings to constituents. Serve on the Youth Coach of the Year Committee. Identify key opportunities for the NSCAA in the youth game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the youth girl’s coach. Serve as a member of the Women’s Committee.

3. High School Representative (Boys) – Keep the Board advised on appropriate information and issues regarding boys’ high school soccer. This requires liaison and communication with representatives at all levels of high school soccer. Attend meetings of all boys’ high school committees (i.e., All-America, COY, rankings) at the annual convention. Develop an agenda and co-chair the annual open meeting for high school soccer. Attend rules committee meetings of the National Federation of State High School Associations as appropriate and communicate highlights of those meetings to constituents. Attend other meetings and events that focus on high school soccer such as all-star games and coaching education events as appropriate. Work with the High School Girl’s Representative in the planning and implementation of the High School Coaches Breakfast at the annual convention, including communication with the Meal and Social Function Manager, Awards Committee Chair and national office personnel on all aspects of the event such as room set, food and beverage, awards, guest speaker, emcee and overall programming. Identify key opportunities for the NSCAA in the high school game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the high school boy’s coach. Either the High School Boy’s or Girl’s Representative shall chair the High School Records Subcommittee.

4. High School Representative (Girls) – Keep the Board advised on appropriate information and issues regarding girl’s high school soccer. This requires liaison and communication with representatives at all levels of high school soccer. Attend meetings of all girls’ high school committees (i.e., All-America, COY, rankings) at the annual convention. Develop an agenda and co-chair the annual open meeting for high school soccer. Attend rules committee meetings of the National Federation of State High School Associations as appropriate and communicate highlights of those meetings to constituents. Attend other meetings and events that focus on high school soccer such as all-star games and coaching education events as appropriate. Work with the High School Boy’s Representative in the planning and implementation of the High School Coaches Breakfast at the annual convention, including communication with the Meal and Social Function Manager, Awards Committee Chair and national office personnel on all aspects of the event such as room set, food and beverage, awards, guest speaker, emcee and overall programming. Identify key opportunities for the NSCAA in the high school game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the high school boy’s coach. Either the High School Boy’s or Girl’s Representative shall chair the High School Records Subcommittee. Serve as a member of the Women’s Committee.

5. College Representative (Men) – Keep the Board advised on appropriate information and issues regarding men’s college soccer. This requires liaison and communication with representatives at all levels including NCAA, NAIA, NCCAA and NJCAA. Work with subcommittee chairs to plan meetings including arrangements for attendance by representatives of national governing bodies. Attend championship and rules committee meetings of national governing bodies as appropriate and communicate highlights of those meetings to constituents. Attend the NCAA Men’s College Cup and other college soccer championships as appropriate. Serve on the NSCAA college television game-of-the-week committee, which establishes the schedule of games. Work with the College Women’s Representative in the planning and implementation of the College Coaches Reception at the annual convention, including communication with the Meal and Social Function Manager, Awards Committee Chair and national office personnel on all aspects of the event such as room set, food and beverage, awards, guest speaker, emcee and overall programming. Identify key opportunities for the NSCAA in the college game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the college men’s coach.

6. College Representative (Women) – Keep the Board advised on appropriate information and issues regarding women’s college soccer. This requires liaison and communication with representatives at all levels including NCAA, NAIA, NCCAA and NJCAA. Work with subcommittee chairs to plan meetings including arrangements for attendance by representatives of national governing bodies. Attend championship and rules committee meetings of national governing bodies as appropriate and communicate highlights of those meetings to constituents. Attend the NCAA Women’s College Cup and other college soccer championships as appropriate. Serve on the NSCAA college television game-of-the-week committee, which establishes the schedule of games. Work with the College Men’s Representative in the planning and implementation of the College Coaches Reception at the annual convention, including communication with the Meal and Social Function Manager, Awards Committee Chair and national office personnel on all aspects of the event such as room set, food and beverage, awards, guest speaker, emcee and overall programming. Identify key opportunities for the NSCAA in the college game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the college women’s coach. Serve as a member of the Women’s Committee.

7. Professional Representative (Men) - Keep the Board advised on professional men’s soccer by bringing appropriate information and issues through liaison and communication with representatives of all professional leagues. Serve as an advocate and ambassador for the NSCAA by attending professional league championships, special events and important meetings. Identify key opportunities for the NSCAA in the professional game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the men’s professional coach.

8. Professional Representative (Women) – Keep the Board advised on professional women’s soccer by bringing appropriate information and issues through liaison and communication with representatives of all professional leagues. Serve as an advocate and ambassador for the NSCAA by attending professional league championships, special events and important meetings. Identify key opportunities for the NSCAA in the professional game to enhance the areas of membership, coaching education, awards, the annual convention, marketing and communications based on the needs of the women’s professional coach. Serve on the NSCAA Women’s Committee.

9. At-Large Representatives – The President may appoint At-Large Representatives with approval of the Board in accordance with the NSCAA Bylaws. The appointments typically, but not exclusively, are made to reflect the diverse nature of the soccer community or to bring a particular expertise to the Board. If representing a particular community, the At-Large Representative(s) duties shall be to keep the Board advised on appropriate information and issues regarding soccer in that community. This requires liaison and communication with representatives at all levels and with all organizations representing that community. This includes attending meetings of those organizations at the convention, attending other events of those organizations as appropriate and communicating highlights of those meetings and events to constituents. The At-Large Representative(s) would also serve as member(s) of the Diversity and Inclusion Committee. If appointed to the Board to bring a particular expertise to the Board, the President will define the duties of the At-Large Representative(s).

Executive Committee (Officers)

The Executive Committee shall consist of six voting members – President, Vice-President for Education, Vice-President for Events, Vice-President for Marketing, Vice-President for Membership and Immediate Past President. The Chief Executive Officer shall serve as a non-voting member.

A. Policies

1. The Executive Committee should reflect gender, ethnic, racial and constituent diversity of the NSCAA membership.

2. Upon election or appointment and annually thereafter, each Officer must read the NSCAA Conflict of Interest Policy, sign and return the statement of receipt, and sign and return the disclosure statement. The Executive Committee shall deal with a disclosed conflict of interest per the procedures outlined in the NSCAA Conflict of Interest Policy. The Board shall deal with any failure to disclose a conflict of interest per the procedures outlined in the NSCAA Conflict of Interest Policy, including a hearing. Such hearing shall be conducted by a quorum of the Board by phone or in person within 30 days of being notified of a possible failure to disclose. The Officer in question shall detail, in writing and verbally, his/her reasons for failing to disclose. Within 15 days of such hearing and assuming a quorum is present, the Board may remove an Officer by two thirds vote of participating Directors or take other disciplinary or corrective action by majority vote.

3. Officers shall make every effort to attend each meeting of the Executive Committee and Board. In-person attendance is strongly preferred. Participation by phone is acceptable. Any Officer who fails to participate in two consecutive meetings of either the Executive Committee or Board may be removed from office following a hearing and as detailed herein. The Board shall conduct such hearing by phone or in person within 30 days of the second missed meeting. The Officer in question shall detail, in writing and verbally, his/her reasons for being absent. Within 30 days of such hearing and assuming a quorum is present, the Board may remove an Officer by a two-thirds vote of the participating Directors or take other disciplinary or corrective action by majority vote.

4. Upon election to the Executive Committee, Officers must complete an NSCAA recognized diversity-training program and will be given two opportunities to attend such a program. Failure to attend either of those sessions shall result in the Officer’s suspension from the Executive Committee and Board until such time as diversity training is completed.

5. No Officer shall accept compensation from the NSCAA, other than their stipend as an Officer, unless such compensation is approved by a majority vote of the Board and any possible conflict of interest is dealt with per the NSCAA Conflict of Interest Policy.

6. Any member of the Board of Directors, who elects to join or continue as a member of the NSCAA Academy staff, shall recuse himself/herself from any action (i.e., voting) on selection of Academy sites (if affiliated with the proposed site), Academy staff compensation and the annual performance evaluation of the Director of Coaching Education.

B. Overall Responsibilities

1. Same as Board of Directors above and acting on behalf of the Board of Directors between meetings with such actions requiring subsequent Board approval.

2. Provide guidance in the financial affairs of the Association. Select the auditor and review the annual audit, subject to final approval by the Board of Directors.

3. Review and revise bylaws on an on-going basis and make appropriate revisions subject to approval by the Board.

4. Hire/dismiss the Chief Executive Officer, subject to final approval by the Board of Directors. Approve contracts of other full-time or part-time staff and independent contractors. Assess annual performance of full-time staff (based on Chief Executive Officer's review), part-time staff and independent contractors. Set annual compensation for all paid employees and independent contractors.

5. Nominate and select, by majority vote, recipients of the annual Letters of Appreciation and Letters of Commendation. The Immediate Past President shall oversee this process.

C. Individual Responsibilities

The following are job descriptions for the Executive Committee (Officers). These responsibilities are also stipulated in the NSCAA Bylaws.

1. Immediate Past President – The Immediate Past President shall be the retiring President and shall serve until the expiration of the next succeeding President, normally one year. The Immediate Past President shall assist the President as requested. In the event the President is unable to fulfill his/her duties of term of office, the Immediate Past President shall serve as President until the completion of term of office or such time as the President is able to return to office. The Immediate Past President serves as the liaison to the Foundation Committee and the Board of Governors. The Immediate Past President shall oversee the annual process of selecting the Certificate of Appreciation recipients in coordination with the Awards Administrator.

2. President – The President shall be the Vice-President who has completed a three-year term as Vice-President and shall serve until the expiration of the term of office of the next succeeding Vice-President. The President shall be the chair of the Board of Directors and Executive Committee. The President shall serve as a voting member of the Executive Committee and Board of Directors only as outlined under Roberts Rules of Order. The President shall have budgetary oversight of the general administration, membership and Executive Committee/Board of Directors Accounts. The President shall be an official representative of the Association at appropriate events and may serve as spokesperson for the Association although the Chief Executive Officer will be expected to handle spokesperson duties on a daily basis.

3. Vice-President for Education – The Vice-President for Education shall serve a four-year term, with that term to be staggered with the other three Vice-Presidents. The Vice-President for Education shall serve as a non-voting liaison to the Education Committee. The Vice-President for Education shall have budgetary oversight of the education account.

4. Vice-President for Events – The Vice-President for Events shall serve a four-year term to be staggered with the other three Vice-Presidents. The Vice-President for Events shall serve as a non-voting liaison to the Convention Committee and Awards Committee. The Vice-President for Events shall have budgetary oversight of the convention and awards accounts.

5. Vice-President for Marketing – The Vice-President for Marketing shall serve a four-year term, with that term to be staggered with the other three Vice-Presidents. The Vice-President for Marketing shall have a budgetary oversight of the communications, marketing and college programs accounts.

6. Vice-President for Membership - The Vice-President for Membership shall serve a four-year term, with that term to be staggered with the other three Vice-Presidents. The Vice-President for Membership shall liaison with the Director of Marketing on membership goals and monthly membership report. The Vice-President for Membership works in conjunction with the National Office on strategic decisions related to membership positioning, benefits, pricing and positioning. The Vice-President for Membership reports to the Board of Directors on strategic development of relationships with high school state coaches associations and other state, regional and national membership based partnerships. The Vice-President for Membership should become particularly familiar with the duties of the President the year prior to assuming that office. The Vice-President for Membership shall have budget oversight for the membership and college services accounts.

7. Chief Executive Officer – The Chief Executive Officer shall be responsible for the day-to-day administration of the Association business subject to the policies and directives of the President and Board of Directors. The Chief Executive Officer will appoint and oversee a Chief Financial Officer with responsibility for the administration of all fiscal matters and shall have charge and custody of the records and seal of the Association. The Chief Executive Officer shall assist the Executive Committee and distribute to the Members all notices, ballot and proxy materials required in connection with all elections. The Chief Executive Officer shall serve as a non-voting liaison to the Board of Governors. The Chief Executive Officer shall have budgetary oversight on all accounts on a daily basis. The Chief Executive Officer shall be bonded in an amount equal to the anticipated total assets of the Association for his/her tenure in office, which shall be estimated by the Board of Directors and reviewed annually. The Board of Directors shall appoint the Chief Executive Officer for a period of time as contractually stated.